Last updated: January 2026

Mini4WD Companion ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform. This policy complies with the EU General Data Protection Regulation (GDPR).

1. Data Controller

The data controller responsible for your personal data is:

Mini4WD Companion
Email: federico.lapenna90@gmail.com

2. Information We Collect

2.1 Information You Provide

Account Information: Name, email address, password (encrypted)
Profile Information: Display name, profile picture, location (optional)
Race Registration: Car names, category selections
Organizer Information: Organization name, event details, location data

2.2 Information Collected Automatically

Usage Data: Pages visited, features used, time spent on platform
Device Information: Browser type, operating system, device type
Location Data: Approximate location based on IP address (for finding nearby races)

3. Legal Basis for Processing (GDPR)

We process your personal data based on:

Contract: Processing necessary to provide our services to you
Consent: Where you have given explicit consent
Legitimate Interest: For improving our services and preventing fraud
Legal Obligation: When required by law

4. How We Use Your Information

To create and manage your account
To enable race registration and participation
To display race results and standings
To show nearby races based on your location
To communicate with you about your races and account
To improve and optimize our platform
To prevent fraud and ensure security

5. Data Sharing

We may share your information with:

Race Organizers: Your registration details for events you sign up for
Other Participants: Your name and race results are visible to other participants
Service Providers: Third-party services that help us operate our platform (hosting)

We do NOT sell your personal data to third parties.

6. Data Retention

We retain your personal data for as long as your account is active or as needed to provide services. After account deletion, we may retain certain data for legal compliance for up to 5 years. Race results and statistics may be retained indefinitely for historical records.

7. Your Rights (GDPR)

Under GDPR, you have the right to:

Access: Request a copy of your personal data
Rectification: Correct inaccurate or incomplete data
Erasure: Request deletion of your data ("right to be forgotten")
Restriction: Limit how we process your data
Portability: Receive your data in a portable format
Objection: Object to processing based on legitimate interests
Withdraw Consent: Withdraw consent at any time where processing is based on consent

You can exercise your right to data export and account deletion directly from your profile settings. For other requests, contact us at: federico.lapenna90@gmail.com

8. Cookies

We use the following types of cookies:

Essential Cookies: Required for the platform to function (authentication, session)
Functional Cookies: Remember your preferences (language, location)

You can control cookies through your browser settings.

9. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

Encryption of data in transit (HTTPS/TLS)
Secure password hashing
Regular security assessments
Access controls and authentication

10. International Transfers

Your data is stored on servers located in the European Union. If data transfer outside the EU is necessary, we ensure appropriate safeguards are in place.

11. Children's Privacy

Our Service is not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16. If you are a parent or guardian and believe your child has provided us with personal data, please contact us.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Supervisory Authority

If you are located in the EU and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority. In Italy, this is the Garante per la protezione dei dati personali (www.garanteprivacy.it).

14. Contact Us

For any questions about this Privacy Policy or to exercise your rights, contact us at:

Email: federico.lapenna90@gmail.com